|Position:||Accounts Receivable Manager|
|Location:||2 Lafayette Street|
|Description:||The Manager, Accounts Receivable ensures that revenue is tracked accurately and reported to internal decision makers, and other stakeholders in a timely manner. S/he tracks and records all inflows of funds for various types of income and to accurately report all gifts. S/he meets accounts receivable objectives by providing periodic accounts receivable budget information; monitoring expenditures; identifying variances; and implementing corrective actions. The Manager, Accounts Receivable will be responsible for all billing, collections, and cash applications in addition to month-end accounting and reporting related to the revenue and income cycle of the agency. |
Prepares relevant general ledger account analyses and supports the monthly financial reporting process.
Review daily cash receipts and allocate payments against specific transactions
Collects accounts by contacting customers referred by A/R Specialist; investigating circumstances of non-payment; negotiating and resolving conflicts; expediting payment.
Period close accounting responsibilities include all reconciliations and journal entries related to Accounts Receivable.
Supports financial planning by forecasting revenue inflow.
|Responsibilities:||Essential Job Functions:|
Timely and accurate reporting of income
Monitor and communicate relevant information about income
Create required year-end journal entries and reports and provide information on revenue required for annual audit and form 990 preparation; and
Perform monthly database reconciliations and provide insight into monthly reconciliation of cash vs. accrual revenue;
Monitoring of funds
Monitor bank accounts and cash balances, identifying and taking action on observed activities as necessary;
Perform bank reconciliation for accounts and communicate discrepancies to the Controller
Continuously evaluate ways to most effectively and efficiently track funds received.
Research and implement process and technological improvements to improve process efficiency and increase capacity of position in anticipation of future organizational growth.
Secondary Job Functions:
Ownership for the monthly A/R closing process including reconciliation to the general ledger. Also prepares monthly A/R activity and tie-back to the A/R aging
Audit delinquent accounts considered to be uncorrectable to ensure maximum efforts have been taken before assigning bad debt status to the account.
Supervise preparation of A/R Quarter End Schedules used for external reporting.
Establish and update customers credit information.
Manage the monthly reconciliation of other A/R related accounts (such as unapplied cash, unclaimed credits, clearing, accrual, bad debt, charge-backs, withholding and sales tax).
Review collection reports to ascertain status of collections and balances outstanding and evaluates effectiveness of current collection policies and procedures.
Supervise the accounts receivable staff in processing invoices to establish the agencys receivables and work with members of the Finance department and other departments to resolve any outstanding issues.
Manage Accounts Receivable Specialist, including coaching, training, and ongoing performance management.
Manage the accounts receivable staff in invoicing and collecting delinquent accounts receivables.
Establish work standards, develop objectives and design/maintain effective work-flows and operating procedures.
Develop policies, procedures and work instructions for review and approval of the Controller and recommends modifications to existing policies and procedures as they relate to accounts receivables.
Produce monthly key metrics.
Responsible for testing of new accounting system features and taking a leading role in identifying system and process improvements and enhancements.
Design and test new Billing reports, evaluate existing reports and develop a more efficient means of gathering and reporting data.
Review A/R aging to ensure compliance and generate age analysis
Ensure accounts receivable customer files and records are updated
Communicate with customers via phone, email, mail or personally
Assist with month-end closing
Collect data and prepare monthly metrics
Respond to customer inquiries
Support financial statement audits
Support other accounting projects, as necessary
Handle and complete special projects as they arise.
|Qualifications:||Required Skills and Experience|
Bachelors degree in Accounting or Business Administration with a focus in accounting;
Minimum of three years supervisory experience in Accounts Receivable, as an accountant, accounting manager, or similar position with experience tracking income;
Demonstrated knowledge of revenue recognition and bank account reconciliations, general accounting principles, regulatory standards and compliance requirements
Proficiency in applicable accounts receivable/general ledger systems and procedures
Intermediate to advanced knowledge of Excel (v-Lookups, h-Lookups, pivot tables, etc.) with proven success using accounting software and databases;
Meticulous attention to detail; strong analytical and problem solving skills;
Self-starter; strong ability to plan, prioritize and perform multiple tasks;
Exceptionally high level of honesty and integrity;
Patient; works well under stress;
Personable; sustained positive attitude; and
Professional demeanor and articulate in written and oral communication.
Ability to communicate effectively both verbally and in writing with customers and employees in a professional manner
Strong team player, works well in a collaborative environment
We are an equal opportunity employer and we do not discriminate on the bases of race, age, gender, gender identity, or gender expression.
All prospective job candidates must meet screening requirements, which includes a background check.
If hired, I agree to abide by all of Safe Horizons rules and regulations, and understand that, if employed, my employment may be terminated with or without cause, and with or without notice, at any time, at the option of either the company or me. I further understand that no representation, whether oral or written by any representative or agent of the organization, at any time, constitutes a contract of employment.
|Salary:||Salary Range: $50,000 - $55,000, Compensation based on experience & education|