Hotline Phone Numbers

Domestic Violence Hotline:
800.621.HOPE (4673)

Crime Victims Hotline:
866.689.HELP (4357)

Rape & Sexual Assault Hotline:
212.227.3000

TDD phone number for all hotlines:
866.604.5350

Career Opportunities at Safe Horizon

Career Details
Position:Administrative Assistant
Category:AD
Type:EMP Employee
Term:FT
Reports To:Program Director
Location:Jamaica
Description:An Administrative Assistant is responsible for the administrative support and clerical tasks within a department or program. An Administrative Assistant may work as overall support for a site, or directly as support for one or more members of management.

Responsibilities: Greets visitors and acts as a receptionist for the department or site;
Answers and directs telephone calls, faxes and mail directed to department or site;
Monitors the dwelling vacancy, offline and maintenance bulletin board;
Posts vacancies to Safe Horizon Hotline SORTS WEB computer system.
Oversees daily HRA attendance sheets and census reports; completes Nightly Call List and dwelling updates.
Orders, organize and distributes office supplies;
Accepts and distributes residents mail;
Coordinate set-up and staffing of events including holiday, workshops, press, donor, and general meetings;
Utilizes and/or maintains a (HRA SORTS WEB) database;
Acts as liaison with other departments for purchasing supplies, processing paperwork, obtaining necessary sign-off on documents, etc.;
Schedules and coordinates both internal and external meetings;
Processes payment requests, monitors Department spending and budgets;
Researching and fulfilling requests for technical assistance, processing FPM and IT WEB Work orders via the WEB Help Desk;
Maintains resource materials, completes data entry and runs reports for mailing and letters;
Writes, proofreads, distributes and files correspondence, reports, memoranda and other documents;
Provides coverage for Program Assistant and Child Care Worker duties when needed;

Qualifications: Proficiency in Microsoft Excel, Outlook, and PowerPoint
Excellent budgeting and spreadsheet skills
Excellent writing, communication, and organizational skills
Internet research
Ability to work independently and contribute as an integral part of a team.
Flexibility and an ability to work with accuracy under pressure in a deadline-driven multi-task environment are crucial.
High school diploma/GED and three years of related experience or Associate Degree and one year of related experience.

We are an equal opportunity employer and we do not discriminate on the bases of race, age, gender, gender identity, or gender expression

All prospective job candidates must meet screening requirements, which includes a background check.

Education:High School Degree / G.E.D.
Salary:
Hours:Not Applicable
Days: N/A
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Safe Horizon's mission is to provide support, prevent violence and promote justice for victims of crime and abuse, their families and communities.

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