|Responsibilities:|| Responsible for directing the operational functions of the department, including invoice processing, travel and expense report audit and processing, financial disbursement, and exception resolution. |
Manage and review of invoice entry process to ensure proper coding, invoice approval and timeliness. Research and identify corrective actions for problem invoices, including process changes, if necessary, Improve efficiencies of accounts payable processes.
Manages entire invoice process; receives all invoices from vendors; matches invoices to purchase orders and confirms all items have been received and properly invoiced
Manage and review the setup of new suppliers including payment terms and banking information
Review Accounts Payable aging reports and payment requests from suppliers & employees to ensure timely approval of invoices and payments. Analyze aging of payables, prepare weekly standardized reports
Prepare and/or review applicable accounting reports and accounts payable registers to ensure accuracy and timely processing. The reports include AP aging, cash requirement, etc.
Respond to vendor inquiries and requests
Research and rectify vendor discrepancies; set up new vendors
Create and maintain of procedures and policies for the Accounts Payable process including analysis of key controls and reporting requirements.
Manages monthly procurement card (credit card) statement reconciliation and ensures proper backup information is submitted from schools and departments; manages all purchasing card limits
Work closely with accounting, procurement and facilities personnel to maintain the accuracy and integrity of financial reporting and payments.
Work with the cash management team to manage the timing of payments and taking of cash discounts when appropriate.
Review daily Accounts Payable requests before posting to the GL
Train, develop and manage the ongoing performance of Accounts Payable staff to ensure achievement of corporate goals and compliance with Company policies and procedures. Train and educate staff on departmental policies and procedures
Monitors and reports on departmental work processes and staff development and training.
Reviews end of month balances comparing to general ledger for accuracy, oversees yearly 1099 procedures and monitors vendor reconciliation process.
Communicate with vendors on status of invoice payments
|Qualifications:|| BS/BA or degree in Accounting or related business field or equivalent relevant experience of a minimum of 3-5 years experience in Accounts Payable. |
Proven supervisory experience within Accounts Payable.
Excellent verbal and written communication, organizational, analytical, problem solving, and process management skills with strong attention to detail.
Good planning and organizational skills to balance and prioritize work.
Knowledge and experience with the 1099 process and regulations.
In-depth knowledge and proficiency with ERP system such as Serenic Navigator.
Excellent technical skills with emphasis on Microsoft Office Suite, particularly Excel.
If hired, I agree to abide by all of Safe Horizons rules and regulations, and understand that, if employed, my employment may be terminated with or without cause, and with or without notice, at any time, at the option of either the company or me. I further understand that no representation, whether oral or written by any representative or agent of the organization, at any time, constitutes a contract of employment
All prospective job candidates must meet screening requirements, which includes a background check.
Safe Horizon is committed to providing equal employment opportunity to all qualified individuals and endeavors to hire individuals of diverse races, colors, creeds, ethnicities, religions, genders, gender identities or expressions, ages, sexes, sexual orientations, national origins, disabilities, and citizen, marital, veteran and HIV statuses